1 · Sources
Primary sources first
Official meeting pages, agendas, packets, minutes, recordings, resolutions, ordinances, contracts, studies and other public records are preferred. Secondary reporting can provide context or a lead, but consequential claims should point back to the strongest available primary record.
2 · Meetings
Make long meetings readable
Detailed meeting briefs separate the lead story, a 60-second summary, key things to know, verified decisions, public-comment themes and source links. Preliminary pages may appear before every supporting document is available and are upgraded as the record improves.
3 · Votes
Do not guess the roll call
FOIPub publishes member-by-member positions only when an official recording, minutes or another reliable primary record supports them. If passage is clear but the exact tally or individual responses are not, the result is published without inventing the missing detail.
4 · Policy origins
Document participation, not insinuation
FOIPub may identify outside input, outside drafting, or a relevant financial or contractual relationship when reliable records establish it. Outside participation is not treated as evidence of wrongdoing, motive, coordination or quid pro quo.
5 · Issue trails
Connect verified milestones
Issue Trails connect a consequential topic across multiple meetings, votes and records. Missing chronology is not filled by inference. Each milestone should link to the strongest available source or a FOIPub meeting record that itself links to the source.
6 · Citizen records
Track the filing, protect unnecessary personal details
FOIPub can index petitions, complaints, written submissions and similar items once they enter the public record. Personal addresses, phone numbers, email addresses and other unnecessary contact information are not republished merely because they appear in a government document.
Origin unclearThe available record does not establish where material policy language or the proposal originated.
Outside input documentedReliable records show an outside person or organization supplied information, recommendations, advocacy or requested action.
Outside drafting documentedReliable records show an outside person or organization supplied proposed language, a model policy, draft ordinance or comparable drafting assistance.
Financial/contractual relationship documentedReliable records show a relevant payment, contract, grant, employment, consulting, vendor or other formal financial relationship connected to the policy process.